City of Philadelphia


Job Information

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

  • Impact - The work you do here matters to millions.
  • Growth - Philadelphia is growing, why not grow with it?
  • Diversity & Inclusion - Find a career in a place where everyone belongs.
  • Benefits - We care about your well-being.
Agency Description

The Traffic Division of the Municipal Court adjudicates violations of the Pennsylvania Vehicle Code arising in the City of Philadelphia. The Traffic Division of Municipal Court was established by Act 17 of 2013 of the Pennsylvania General Assembly, which abolished the former Philadelphia Traffic Court and transferred its jurisdiction to the Municipal Court.

You must visit to apply for this position by June 6, 2022. Applications that do not meet these requirements will not be reviewed for further consideration. APPLICATIONS WILL ONLY BE ACCEPTED AT

Job Description

This is entry level clerical legal work in the Court Listings Unit of the Traffic Division. It differs from the non-legal clerical classes by the constant work with legal documents and the degree of consequence of error and accountability involving the abstraction of pertinent information from legal documents in summary form to a docket which may serve as a basis for possible legal activity by counsel and the judiciary. Work is performed according to clearly defined rules and procedures, under direct supervision, in a training mode.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
  • Examines legal instruments to determine information for posting to dockets.
  • Abstracts, summarizes and records filing dates, types of legal instruments, and in some cases,
substance of legal documents into dockets. * Returns incorrect documents for appropriate action if necessary.
  • Processes documents in accordance with standard procedures.
  • Examines legal instruments to determine applicability of posting into indexes of judgments
and liens. * Enters payment installment orders into eTIMS.
  • Dispositions citations into internal processing system;
  • Processes continuances of trial dates;
  • Checks court documents for errors and serves as a quality control check.
  • Performs terminal or PC data entry on legal filing turn around documents from hand written
or coded material. * Maintains a court record filing system with adequate controls, standards, and access restrictions.
  • Processes outgoing records to microfilm.
  • Resolves and responds to inquiries concerning court documents or actions, especially scheduling.
  • Prepares legal documents for dissemination or appropriate legal action by signature.
  • Distributes documents to correct destinations and may hand deliver legal documents or records.
  • Instructs others on proper procedural steps.
  • Extracts pertinent information onto work sheets for indexing purposes into a variety of registers.
  • Searches dockets and indexes in order to serve the public with information.
  • Accepts filings from staff, judges, attorneys and other interested parties and exemplifies and
certifies essential documents for legal or personal transactions. * Processes incoming official and essential legal documents for inclusion into a system of court

records according to procedural rules. * Enters trial date into internal processing system.
Answers the telephone or may meet or greet callers.

Provides general information pertaining to assigned function.

Replenishes computer printer, copier or fax machine paper supplies.


Standard office/courtroom conditions. Direct contact with diverse court clientele.

You must visit to apply for this position by June 6, 2022. Applications that do not meet these requirements will not be reviewed for further consideration. APPLICATIONS WILL ONLY BE ACCEPTED AT

  • Thorough knowledge of eTIMS operating system.
  • Extensive knowledge of Title 75 of the Pennsylvania Motor Vehicle Code.
  • Ability to work with the public.
  • Knowledge of office procedures, methods and equipment with particular reference to receiving
and accounting for cash. * Business arithmetic.
  • General knowledge of court system purpose and record keeping processes.
  • Ability to write legibly.
  • Ability to provide information clearly and concisely, both orally and in writing.
  • Ability to recognize different types of civil documents and legal instruments necessary to effectively perform the docketing function.
  • Ability to learn to extract and summarize information from legal instruments in order to fulfill the requirements for docketing and indexing legal information.
  • Ability to learn and comply with applicable rules, regulations and procedures as they apply to
posting information into dockets and indexes pertinent to the assigned function. * Ability to establish and maintain effective working relationships with coworkers and the general public.


REQUIREMENTS: * High school diploma or equivalent and one to two years of progressively responsible clerical experience processing legal instruments and documents. OR
  • One (1) to two (2) years of progressively responsible clerical experience processing legal instruments and documents.
  • Any equivalent combination of training and experience determined to be acceptable by the First Judicial District of Pennsylvania, which also includes a high school diploma or equivalent.
  • After meeting minimum standards, successful completion of a panel review and interview process.
  • Must successfully complete a criminal (or financial) background investigation.
  • City residency required within six (6) months of satisfactory completion of an orientation period.
  • Ability to perform the essential functions of a position in this class.
  • Proof of Covid-19 Vaccination is required.
You must visit to apply for this position by June 6, 2022. Applications that do not meet these requirements will not be reviewed for further consideration. APPLICATIONS WILL ONLY BE ACCEPTED AT

Additional Information

Salary Range: $33,419 - $36,324

successful candidate must be a city of Philadelphia resident within six months of hire

Did you know?
  • We are a Public Service Loan Forgiveness Program qualified employer
  • 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
  • We offer Comprehensive health coverage for employees and their eligible dependents
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available
The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

City of Philadelphia