A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs.
Benefits - We care about your well-being.
Agency Description
The Court of Common Pleas - Trial Division is composed of seventy commissioned judges. The judges in commission are supplemented by the services of senior judges. The Division is divided into two sections - and . Forty-one commissioned judges are assigned to the criminal programs and twenty-nine are assigned to civil programs. There are approximately one-thousand employees in the many separate departments throughout the Trial Division.
You must visit to apply for this position by June 17, 2022. Applications that do not meet these requirements will not be reviewed for further consideration. APPLICATIONS WILL ONLY BE ACCEPTED AT
Job Description
Processes legal documents for purposes of docketing their receipt.
This is entry level clerical legal work. It differs from the nonlegal clerical classes by the constant work with legal documents and the degree of consequence of error and accountability involving the abstraction of pertinent information from legal documents in summary form to a docket which may serve as a basis for possible legal activity by counsel and the judiciary. Work is performed according to clearly defined rules and procedures, under direct supervision, in a training mode.
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive, other duties may be required and assigned:
Perform data entry into the criminal case management system in a courtroom and or office atmosphere.
Determine proper judicial assignment and schedule court listings accordingly.
Communicate scheduled dates to attached parties, judiciary, and their staff.
Respond to inquiries via email, in person, and over the phone.
Coordinate with other departments when needed to ensure proper case scheduling.
Track and maintain statistics daily.
Accept and process filings and judicial court orders.
Review court documents for errors and serves as a quality control check.
Perform search inquiries using various computer programs and applications to ascertain an individual’s criminal history or other necessary information.
MARGINAL FUNCTIONS
Performs other duties as required
ENVIRONMENTAL CONDITIONS
Standard office/courtroom conditions.
Direct contact with diverse court clientele.
You must visit to apply for this position by June 17, 2022. Applications that do not meet these requirements will not be reviewed for further consideration. APPLICATIONS WILL ONLY BE ACCEPTED AT
Competencies, Knowledge, Skills and Abilities
Considerable knowledge of the English language and grammar usage.
Ability to learn, understand and comply with applicable rules, regulations and procedures surrounding job duties and responsibilities.
Ability to effectively communicate information both orally and in writing.
Ability to establish and maintain effective working relationships with employees, members of the judiciary, court and departmental administrators, and the public.
Ability to work with teams as well as independently with little oversight.
Basic knowledge and experience using Microsoft applications – Outlook, Word, and Excel.
Ability to learn additional system applications as needed to perform tasks.
Strong organization and communication skills.
The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
You must visit to apply for this position by June 17, 2022. Applications that do not meet these requirements will not be reviewed for further consideration. APPLICATIONS WILL ONLY BE ACCEPTED AT
Qualifications
REQUIREMENTS
1. High school diploma or equivalent and one to two years of progressively responsible clerical experience processing legal documents.
OR
2. An equivalent combination of acceptable experience and training that provide the necessary characteristics required to perform the essential functions in this class.
3. Extensive knowledge and experience using computers and Windows applications; Outlook, Word, and Excel.
4. Successful completion of criminal background check.
5. After meeting minimum standards, successful completion of a panel review and interview process.
6. City residency is required within six (6) months of satisfactory completion of an employment orientation period.
7. Ability to perform the essential functions of a position in this class.
8. Proof of Covid-19 Vaccination is required.
You must visit to apply for this position by June 17, 2022. Applications that do not meet these requirements will not be reviewed for further consideration. APPLICATIONS WILL ONLY BE ACCEPTED AT
Additional Information
Salary Range: $34,254 - $37,232
Successful candidate must be a city of Philadelphia resident within six months of hire
Did you know?
We are a Public Service Loan Forgiveness Program qualified employer
25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
We offer Comprehensive health coverage for employees and their eligible dependents
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation, sick leave, and holidays
Generous retirement savings options are available
The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
