Face to Face Health and Counseling is a non-profit organization dedicated to meeting the needs of youth ages 11–24. We offer health care, counseling, and programs for homeless youth.
The Medical Billing Specialist / Accounting Clerk is responsible for managing, directing, and monitoring the client fee system from a financial aspect and from the health-care perspective ensuring that proper coding is followed. The Accounting Clerk portion performs various accounting functions for the agency, including accounts payable, accounts receivable, reconciliations and preparing bank deposits. This position is responsible for ensuring all financial transactions are performed accurately with strong attention to detail and in a timely fashion. This job is full-time at 37.5 hours a week
RESPONSIBILITIES:
Medical Billing responsibilities, about 75% of the job
Coordinates the filing and resolution of claims with individual health carriers to insure maximum reimbursement
Monitors changes in the health insurance industry and adjusts operating procedures when necessary
Reviews and evaluates health insurance claims’ policies and procedures, and develops new procedures to improve the quality and quantity of work processed
Ensures all billings follow insurance guidelines
Enters charges, insurance and patient payments, and contractual write-offs
Enters and maintains credentialing and re-credentialing of all providers
Negotiates with clients on fee adjustments and solves insurance claim problems
Monitors coding being used for accuracy and ensures that coding follows prescribed procedures
Assists and updates staff as needed in proper coding procedures
Maintains and routinely updates, daily, the agency billings for client encounters
Reconciles billings with patient schedules on a weekly basis
Reconciles client moneys submitted to the front desk on a weekly basis
Produces patient statements on a regular basis
Follows generally accepted accounting principles regarding accounts receivable and financial reporting whenever possible, and follows internal policies regarding write-offs and other financial practices
Performs other tasks or projects as requested
Provide accounting assistance to agency staff and respond to questions/concerns as they arise;
Assist with annual audit and budget preparation;
Follow all accounting and internal control policies, procedures and systems;
Maintain confidentiality of donors and clients; and
Accounting Clerk responsibilities, about 25% of the job
Process agency accounts payables, ensuring proper coding, necessary approvals and maintaining comprehensive documentation for all transactions;
Process agency accounts receivables and grant billings, ensuring proper coding and documentation for all transactions;
Prepare bank deposits;
Sort agency mail following internal controls for processing invoices and revenue;
Prepare agency credit card reconciliation;
Ensure accuracy and timeliness of all work;
Provides all services guided by the
; and * Perform other duties as assigned.
QUALIFICATIONS:
Two-year degree or equivalent education and experience required
Minimum of three to five years health care billing in a clinic setting
High level of accuracy & attention to detail
Proficiency with the Microsoft Office Suite of programs
Experience with NextGen and QuickBooks programs preferred
Strong interpersonal & communication skills
Able to work independently as well as exercising good judgment to involve others when necessary
Ability to maintain confidentiality over the treatment of sensitive issues
Demonstrated ability to work and communicate effectively with people of diverse ethnic, economic, racial and cultural backgrounds.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
Able to perform the duties outlined on this job description
Capable of sitting for long periods of time
Ability to lift up to 20lbs
Face to Face is subject to the government mandate requiring employee COVID vaccination and/or weekly testing. All employees will be required to get vaccinated or submit to weekly COVID testing.
Appropriate accommodations for physical demands will be made for individuals with disabilities
PAY & BENEFITS:
Pay for this role is between $23-24 per hour based on qualifications. Face to Face also offers benefits which include health, dental, short-term disability, long-term disability, life insurance, 403b account as well as generous PTO (23 days) and paid holidays(10).
Face to Face is an Affirmative Action/Equal Opportunity Employer. Diverse groups, including persons of color, people with disabilities, and the LGBTQ community are encouraged to apply. Former clients encouraged to apply.
