The Office and Events Coordinator is one of the front-line culture shapers of the company. This role will oversee and coordinate office operations that ensure organizational effectiveness, efficiency, and engagement for a local and hybrid workforce. In addition to handling the day-to-day facilities operations, this person will be fully responsible for coordination and execution of company events. This requires an energetic, positive professional willing to wear multiple hats and who enjoys being the 'all things office" resource for all employees. It also requires a keen attention to detail, strong organizational skills, strategic & logical thinking, irrefutable integrity, inquisitiveness, and a love for working in a fast-paced technology-rich learning environment.
Why you fit in:
You are logical, positive, collaborative & solutions oriented. You have a growth mindset and a high sense of integrity and work ethics. You are resourceful, creative and a quick thinker; are highly organized; love planning events; embrace a challenge; able to prioritize while juggling multiple tasks and competing demands concurrently; able to maintain calm under pressure; and have the desire to be a part of a team of highly motivated self-starters.
Supports all efforts to simplify and enhance our office experience for employees and guests
Optimizes and maintains the overall order/organization of the office and warehouse facilities
Monitors, maintains, and orders office supplies and equipment, including some office contracts and repairs
Ensures conference/meeting rooms are properly set up and maintained as necessary
Greets guests, and coordinates and escorts guests/employees/vendors/service providers as needed
Works with employee engagement team from creation to completion of weekly company events/functions
Assists with coordination of office relocations
Assists new team members with equipment and work areas
Supports marketing, sales, and product management with trade show coordination (from securing space, to travel and hotel accommodations, to booth features and setup)
Partners with HR to develop and implement office policies and safety protocols to ensure everyone adheres to operational best practices
Monitors and administers building and security access for all facilities
Learner who strives to expand areas of expertise through training courses & seminars or other educational means
Completes special projects and perform other duties as necessary
Must have:
Minimum 3+ years’ experience as an Office & Events Coordinator, or related position
Minimum 1+ year of event planning experience
Strong experience with a personal computer with advanced knowledge of Microsoft Office 365 (Word/Excel/Outlook)
Ability to read, analyze, and interpret documents
Excellent time management and organizational skills, with attention to detail and accuracy
Able to work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations
Able to work well under pressure and to work within short deadlines a must
Able to prioritize, multitask, and adhere to deadlines to complete a wide variety of tasks
Flexibility to adjust to new tasks or changes in plans as needed
Able to speak, read, and write fluent, grammatically correct English, at a level suitable for communicating with all levels of contacts for this position, both written and verbal
A stable work history and satisfactory reference and background checks are required of all applicants
A clean driving record (current license in good standing) is required for this position
Able to lift and move boxes, small office equipment, office supplies, promotional materials, etc.
Nice to have:
Microsoft experience
An Associate or bachelor’s Degree in business related field (Business Administration, Marketing or equivalent)
What we offer:
Competitive salaries
Paid vacation & get-well time
Generous (Cigna or Kaiser) health plans with FSA or HSA for medical, dental & vision
401k with match and a Third-Party Financial Advisor
Company-paid long-term disability
Company-paid employee life insurance
Additional Voluntary Life
Tuition reimbursement/Educational assistance
Ongoing learning opportunities
Team building events including happy hours, company parties & team challenges
Positioning Universal Inc. is an equal opportunity employer. We prohibit discrimination and harassment of any type. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
