OFFICE AND EVENTS COORDINATOR

Ignite Human Capital

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Job Information

The Office and Events Coordinator is one of the front-line culture shapers of the company. This role will oversee and coordinate office operations that ensure organizational effectiveness, efficiency, and engagement for a local and hybrid workforce. In addition to handling the day-to-day facilities operations, this person will be fully responsible for coordination and execution of company events. This requires an energetic, positive professional willing to wear multiple hats and who enjoys being the 'all things office" resource for all employees. It also requires a keen attention to detail, strong organizational skills, strategic & logical thinking, irrefutable integrity, inquisitiveness, and a love for working in a fast-paced technology-rich learning environment.

Why you fit in:

You are logical, positive, collaborative & solutions oriented. You have a growth mindset and a high sense of integrity and work ethics. You are resourceful, creative and a quick thinker; are highly organized; love planning events; embrace a challenge; able to prioritize while juggling multiple tasks and competing demands concurrently; able to maintain calm under pressure; and have the desire to be a part of a team of highly motivated self-starters.

  • Supports all efforts to simplify and enhance our office experience for employees and guests
  • Optimizes and maintains the overall order/organization of the office and warehouse facilities
  • Monitors, maintains, and orders office supplies and equipment, including some office contracts and repairs
  • Ensures conference/meeting rooms are properly set up and maintained as necessary
  • Greets guests, and coordinates and escorts guests/employees/vendors/service providers as needed
  • Works with employee engagement team from creation to completion of weekly company events/functions
  • Assists with coordination of office relocations
  • Assists new team members with equipment and work areas
  • Supports marketing, sales, and product management with trade show coordination (from securing space, to travel and hotel accommodations, to booth features and setup)
  • Partners with HR to develop and implement office policies and safety protocols to ensure everyone adheres to operational best practices
  • Monitors and administers building and security access for all facilities
  • Learner who strives to expand areas of expertise through training courses & seminars or other educational means
  • Completes special projects and perform other duties as necessary
Must have:
  • Minimum 3+ years’ experience as an Office & Events Coordinator, or related position
  • Minimum 1+ year of event planning experience
  • Strong experience with a personal computer with advanced knowledge of Microsoft Office 365 (Word/Excel/Outlook)
  • Ability to read, analyze, and interpret documents
  • Excellent time management and organizational skills, with attention to detail and accuracy
  • Able to work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations
  • Able to work well under pressure and to work within short deadlines a must
  • Able to prioritize, multitask, and adhere to deadlines to complete a wide variety of tasks
  • Flexibility to adjust to new tasks or changes in plans as needed
  • Able to speak, read, and write fluent, grammatically correct English, at a level suitable for communicating with all levels of contacts for this position, both written and verbal
  • A stable work history and satisfactory reference and background checks are required of all applicants
  • A clean driving record (current license in good standing) is required for this position
  • Able to lift and move boxes, small office equipment, office supplies, promotional materials, etc.
Nice to have:
  • Microsoft experience
  • An Associate or bachelor’s Degree in business related field (Business Administration, Marketing or equivalent)
What we offer:
  • Competitive salaries
  • Paid vacation & get-well time
  • Generous (Cigna or Kaiser) health plans with FSA or HSA for medical, dental & vision
  • 401k with match and a Third-Party Financial Advisor
  • Company-paid long-term disability
  • Company-paid employee life insurance
  • Additional Voluntary Life
  • Tuition reimbursement/Educational assistance
  • Ongoing learning opportunities
  • Team building events including happy hours, company parties & team challenges
Positioning Universal Inc. is an equal opportunity employer. We prohibit discrimination and harassment of any type. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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Ignite Human Capital