Office Manager

Job Information

Roles & Responsibilities

  • Maintains personnel files assists in the recruitment of new employees.
  • Performs onboarding process of new hires to include paperwork and adding them into our system.
  • Assist in the administration of the company benefits programs.
  • Provides support and guidance related to employee leaves of absence assists with counseling, documenting employee grievances, investigations, and tracking corrective actions.
  • Inputs all required information related to ap into the quickbooks system.
  • Performs accounts payable duties to include data entry of payables into the system and submission of monthly ap purchase journal.
  • Records proper coding and proper approval on all invoices.
  • Assigns all expenses to the proper department code numbers.
  • Inputs all required information related to ar and resident information into quickbooks system perform accounts receivable duties to include data entry of transactions and collection of amounts due.
  • Generates customer billing with accuracy.
  • Responds to customers' inquiries. Provides information and data entry of financial information ensures all past due accounts are addressed according to the best practice standards.
  • Maintain orderly financial filing system.
  • General accounting duties as necessary.


  • High school diploma or equivalent.
  • At least 3 years’ worth of relevant experience.
  • Strong attention to detail.
  • Exceptional written and verbal communication skills.
  • Experience with quickbooks preferred.
  • At least 1 years’ worth of experience with ms office.

Additional Information

Our client, an HVAC services company, is looking for a Business Office Manager to join their growing organization. The Business Office Manager that will be a part of their fast-paced environment to enhance their office effectiveness by providing support relating to the day-to-day operations.

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