REAL ESTATE EXECUTIVE ADMINISTRATIVE ASSISTANT

Frontline Realty Group

-

Job Information

Frontline Realty Group is a small Boutique real estate company in San Diego that specializes in helping our residential Sellers to renovate, stage, and sell their homes as well as help our Buyers purchase homes and income property in San Diego County. We are looking for a professional, proactive, highly organized executive assistant to play a key role on our growing team. The ideal candidate has a current California real estate license, lives in San Diego County, understands the California RPA, Disclosures, and Addendums is proficient with the CRMLS, and has working experience in the real estate industry in San Diego County. The ability to implement our marketing, communication, and social media tasks is a huge plus. This person could be a licensed agent who prefers more administrative tasks than sales, but is willing to help in the field, hold open houses, and assist the team in all aspects of real estate. If you love the idea of stepping into a versatile role, enjoy learning, problem-solving, and want to work side by side with our team to make a difference in people’s lives, then we are looking for you! This could be a part-time or full-time position depending on experience and qualifications.

Responsibilities:

  • Working knowledge of the CRMLS in San Diego and be able to perform all administrative tasks in regard to working with listings, buyers, searches, and market research.
  • CRM Database management for clients and all files - Realvolve, By Referral Only
  • Work in Microsoft Office and Publisher, Canva, Google Docs, Excel, LinkTree
  • Set up vendor appointments, inspections
  • Manage transactions, organize & maintain files and oversee transaction coordinator
  • Start real estate contracts, addendums, and disclosures
  • Possible Showing Assistant when needed
  • Open Houses
  • Client Service & Care
  • Implement current and past client campaigns and touchpoints
  • Implement and update all marketing
  • Request reviews
  • Create marketing before and after pieces for website and marketing
  • Organize and maintain all real estate files
  • Update spreadsheets
  • Assist in organizing community team events
  • Work with all team members in a supportive role
  • Light bookkeeping to assist team bookkeeper
  • Fieldwork when needed
  • Set up new listings - MLS, forms, field tasks
  • Create listing presentations from team templates in Canva
  • Coordinate and oversee all team project logistics from the office level
  • Take incoming calls, set up showings, handle client requests for information, compile information, and report to the Broker
Qualifications:

Possess a high school diploma, G.E.D. or equivalent
Comfortable meeting deadlines and handling confidential information
2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
Strong organizational skills, communication skills, time management skills, and interpersonal skills
Familiar with Microsoft Office
This job requires a Current California Real Estate License

About Company:
Frontline Realty Group is a small and very specialized boutique real estate company that serves repeat and referral clients in San Diego County for the last 25 years. We assist our clients to renovate then sell their homes as well as representing buyers and investors in our marketplace. Customer Service is our first priority. Our specialties include overseeing the renovation, staging, negotiating, and helping our clients move on to the next chapter of their life... all while providing world-class service. We are creative and problem solvers. We have also sold hundreds of REOs and Short sales in the last market cycle, so our expertise and knowledge are expansive.

Frontline Realty Group