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Job Information

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Research Coordinator-Virology Clinic (Project/Temporary)

Research Coordinator-Virology Clinic (Project/Temporary)
Req #: 206930
Department: Allergy & Infect.Diseases-Virology Research Clinic
Appointing Department Web Address:
Job Location: Other Location
Posting Date: 06/06/2022
Closing Info: Open Until Filled
Salary: Salary is Competitive. Salary is Commensurate Upon Qualifications and Experience.
Shift: First Shift

The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The University of Washington Virology Research Clinic (VRC), through the Department of Medicine's Division of Allergy and Infectious Diseases (AID) conducts research on sexually transmitted infections and infectious diseases. We are world-renowned leader in herpes research with a mission to investigate the epidemiology and natural history of herpes simplex virus (HSV), and to evaluate new therapies and vaccines for HSV. Currently, our special areas of interest are prevention of HSV transmission, HSV vaccines, and the immune response to viral and bacterial STIs. Recently, we have enlarged our scope to include research studies of other pathogens, such as HPV, VZV, and women's health. The clinic is also one of nine sites within the NIH Vaccine and Treatment Evaluation Units (VTEUs) that conduct clinical trials to evaluate vaccines and treatments for emerging and re-emerging infectious diseases.

VRC has an outstanding opportunity open for a Temporary Research Coordinator.

The Research Coordinator is an integral part of the VRC research team and works closely with investigators and clinicians to enroll and follow research subjects. The Research Coordinator will also work closely with the Manager of Program Operations.

Duties and Responsibilities:

Research Program Coordination 80%

  • Lead research coordinator for up to 5 complex clinical trials and/or research studies.
  • Act as liaison with study sponsors and monitors
  • Integral to the foundation design of clinical trials:
o Develop clinic procedures/operations for specific studies
o Develop and manage operations process for specimen transfer to off-site laboratories
o Interpret and apply study protocols; providing administrative accountability for implementation.
o Develop forms (e.g. case report forms), questionnaires for collecting data
o Train other study staff in study procedures/operations
  • Work closely and congenially with principal investigators and study physicians/clinicians
  • Assist with the start-up and close-out of research protocols
  • Work closely with the Research Manager in the allocation of resources to ensure compliance with study protocols
  • Manage a caseload of study participants for duration of their participation.
  • Prepare reports of serious adverse events and safety information
  • Assist clinicians with clinical procedures, as needed
  • Develop and utilize database management programs to track participants in the study and assess participant characteristics and to summarize study data.
  • Develop recruitment tracking systems for recruitment via Amalga.
  • Apply data quality controls procedures.
  • Perform data entry; ensure all study-specific data entry timeline goals are met
  • Implement protocol updates and manage study deviations, working with monitors, supervisors and other regulatory entities.
  • Process specimens according to SOPs; package and coordinate transport of specimens to off-site laboratories
Administrative 20%
  • Answer phones; screen, schedule and check-in Virology Research Clinic [VRC] patients
  • Perform Other Duties as Required
Minimum Requirements

Bachelor's degree in Public Health or related field AND minimum one year experience as Research Study Coordinator or similar role. Equivalent experience can substituent foe degree requirement.

Additional requirements include:
  • Strong organizational skills.
  • Strong computer/keyboarding skills in Microsoft Word, Excel, and Access
  • Experience developing study questionnaires using UW Catalyst- Redcap
  • Previous experience maintaining patient confidentiality strongly required.
  • Ability to multi task with competing priorities
  • Must capable of frank, open conversation regarding most aspects of human sexuality.
  • Background in medical and/or clinical research terminology strongly preferred.
Desired Qualifications:
  • Previous experience in infectious disease and/or STD clinical research strongly preferred
Working Conditions:
  • Must be able to communicate clinical information in English to clinicians, nursing, support staff and patients.
  • This position may be stressful at times in that there is a pressure for quick turnaround time on tests and results.
  • Visual verification of small print (as small as font size 9) between two to three references (labels, list, and requisitions) is required on a continual basis.
  • May work with biohazards, including blood and other body fluids
  • May work with infectious patients
  • Potential for exposure to bloodborne pathogens through needlestick or biohazard spill.
  • May need to lift objects up to 25 pounds.
  • Long periods of keyboard and computer usage.
Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in , and committed to becoming climate neutral.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or .


Governor Inslee's requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the for information about the medical or religious exemption process for final candidates.

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